Transportation Rules/Policies

Commercial Vehicle Registration

The transportation and logistics industry is one that has plenty of opportunity for any businessperson. It makes sense that you'd want to grow your transport company given the industry's tremendous growth. Therefore, you have added a new truck to your fleet of cars. However, commercial vehicle registration is important at an RTO (Regional Transport Office) before you use it for your transport business. Even though it is required by law for everyone to possess a business vehicle registration certificate, few people are adequately informed about it. 

We are aware of how confusing the process may be; figuring out how to register a business vehicle, going to the RTO, maintaining the paperwork on hand, etc., can become too time-consuming. So, we're here to help you get out of your rut. This blog covers all you need to know about registering a business vehicle, including its validity, the registration process, the cost, and more. By reading it, you won't have to wonder how to register a commercial vehicle the next time. So let's get going!

Registration for Commercial Vehicles

All the automobiles on Indian roadways are tracked by the government. Every new vehicle must be checked and given a registration number by the Regional Transport Office (RTO) in order to be distinguished from other vehicles and to maintain the database current. As a result, the RTO officials evaluate the car after you submit the registration certificate before assigning it a special registration number. This car's registration number is irrevocable since it does not alter over the course of ownership, even if the vehicle is sold. 

Every new car comes with a dealer-issued temporary registration number that is good for one month. You must apply for a permanent number during that one month.

How Can A Commercial Vehicle Be Registered?

You must go to the RTO and follow the steps to register a commercial vehicle. The officials will suitably direct you. Alternately, you can just complete the following procedures: 

  • Drive your brand-new car to the RTO.
  • In order to submit your application, complete form number 20. The RTO superintendent will look into this.
  • Pay the taxes and registration fees. Depending on the type of your vehicle, the registration fee for commercial vehicles will vary.
  • The car will be examined by an Inspector of Motor Vehicles (IMV), who will also gather information that will be sent to the RTO database.
  • The RTO director confirms the information entered.
  • The registration of a commercial vehicle is approved by an Assistant Regional Transport Officer (ARTO).
  • When the Smart Card is ready, it is shipped to your registered address after the process has begun.

What Documents Must I Submit?

You must complete and submit a few forms in order to begin the registration process for your business vehicle. Make sure you are familiar with them in advance to prevent mistakes. These forms include 

  • Form 20: Application Form
  • Form 23: Registration Certificate
  • Form 21: Sale Certificate
  • Form 24: Motor Vehicle Registration
  • Form 29: Notice of Transfer of Vehicle Ownership
  • Form 38A: Inspection Report
  • Form 50: Lading Bill
  • Form 51: Insurance Certificate
  • Form 57: Foreign Insurance Certificate
  • Form 54: Report on Accident Information

What documents are needed to register a Commercial Vehicle?

The registration of commercial vehicles necessitates the submission of several papers. Keep all the required paperwork close at hand to prevent delays when filling out the paperwork. In addition to the forms previously mentioned, further documents needed include:

  • PUCC, or the dealer's Pollution Under Control Certificate.
  • A current auto insurance coverage.
  • Address proof: Any legitimate documentation, such as an electricity bill, ration card, or aadhar card, should be acceptable.
  • The dealer-issued interim registration certificate.
  • The purchase invoice and the manufacturer's invoice, both furnished by the dealer, and the PAN card.
  • Passport-size photograph
  • You might need to provide documentation to prove your age in some states. Any type of paperwork is acceptable, including an Aadhar card, passport, driver's licence, etc.
  • A drawing of the engine and the chassis number of your car.
  • A receipt for a challan that was issued by the traffic division's enforcement unit.

You will receive the business vehicle registration certificate within 7 to 14 working days of submitting all the necessary paperwork. However, you can also use the Parivahan government website to monitor the status of your application by going there and inputting your registration number.

What does it cost to register a commercial vehicle?

  1. The price to register a business vehicle will vary depending on the type of vehicle and often costs between INR 300 and INR 3,000. Two-wheelers are subject to the lowest fees, whereas imported cars are subject to the highest fees. Typically, the cost of registering a commercial vehicle is roughly INR 1500. 

How long is the registration of commercial vehicles valid?

The fitness certificate affects the duration of the commercial vehicle registration. As a result, the registration certificate is valid for as long as the fitness certificate is valid. The Fitness Certificate for the vehicle must be renewed annually and is good for two years after its expiration. 

No one can operate a vehicle on the road without first registering it, hence proper commercial vehicle registration is important. Every vehicle must now get a registration certificate from a recognized body under the Motor Vehicles Act of 1988. 


We hoped to give you a thorough overview of commercial vehicle registration. With a thorough understanding of the registration procedure and the necessary paperwork, you may simply register your car without any problem. You can reserve licensed commercial cars at Shiphighway for your load. Businessmen and owners of loads can look for and reserve suitable cars to assist them in shipping their cargo. You may find solutions to all of your transportation issues in this online transportation community. You can network with other businesspeople in the transport and logistics industry here and share ideas and business possibilities. 

What are you still holding out for? Reach out to us right away!

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